Things to consider when organising an event

Communication with staff

You will need to plan how you communicate with key staff during your event.

For activities with low spectator numbers, mobile phones will probably be enough.

For larger events, two-way radios will be needed.

Event organisers must be able to communicate effectively with key individuals within the management structure.

Site stewards must be able to report developments and issues back to a Steward Supervisor or Event Co-ordinator.

The scale of some events may mean that a dedicated communications centre is needed.

The Event Co-ordinator should draft a list of key contact names / telephone numbers / email addresses for those involved with the event, as well as external organisations such as the Council, emergency services etc.

They should give these to all the senior staff who will be on duty at the event.