Things to consider when organising an event

Safety and security

Event safety is your responsibility, so put safety first.

South Tyneside Council has a duty of care to the users and visitors of our facilities.

You must tell the Council about your proposed event in advance so we can verify your safety arrangements.

You should give:

  • 3 months' notice for smaller events
  • 6 months' notice for larger events

You will need to submit an Event Notification form, or a detailed Event Safety Plan for larger, higher risk events.

Tell us about an event you are organising / enquire about using Council land for an event

Counter terrorism

If your event is likely to attract large numbers of people, you need to consider special measures to address the potential threat posed by terrorists.

These may include:

  • bag searches
  • vehicle security barriers to help protect against attacks

See the current UK Threat Level: Threat Levels | MI5 - The Security Service.

Guidance and training

There are lots of resources available to raise awareness and provide training for staff:   

  • Purple Guide - Counter Terrorism
    Guidance on threat levels and methods of attack. See Purple Guide: Counter Terrorism
  • National Counter Terrorism Security Office - crowded places guidance
    Guidance documents and checklists to help those in charge of security at crowded places. See GOV.UK: Crowded places guidance.
  • Action Counters Terrorism (ACT) e-learning
    Provides nationally recognised corporate counter terrorism guidance to help people understand current terrorist practises. Access the e-learning at Counter Terrorism Training Suite.
  • Action Counters Terrorism (ACT) app
    Provides users with the latest information and expert advice and guidance from Counter Terrorism Policing. To access the app, download the URIM app from the Google or Apple app store. Email to request a username and password for your organisation.
  • National Counter Terrorism Security Office
    Information and advice about counter terrorism. See GOV.UK: National Counter Terrorism Security Office.