Privacy notice: Community mapping
- Who we are
- What type of personal information do we collect?
- How do we collect personal information?
- Why do we collect your personal information?
- Who might we share your personal information with?
- How long will we keep your personal information?
- What is our legal basis for using your personal information?
- How do we keep your personal information secure?
- Is your personal information used overseas?
- What are your rights?
- Contact us
This notice provides additional privacy information regarding the community mapping survey.
We will keep our privacy notice under regular review and will advise you of any updates on our website.
This Notice was last reviewed in March 2022.
For the purposes of Data Protection legislation, South Tyneside Council is the Data Processor.
We may collect the following types of personal information:
- Address of organisation
- Telephone number of organisation
- Email address of organisation
We may collect your personal information in a number of ways, for example:
- In person
- In writing - for example letter or email
- Telephone calls
- Online forms
The Freedom of Information Act and Environmental Information Regulations require us to collect a name for every request. We also need contact details in order to respond to each request such as an email address or home address.
We will share all the data with Inspire and Section 3 in the survey states that the information will only be used by Inspire.
We will hold your personal information relating to Freedom of Information Requests, Environmental Information Requests, Subject Access Requests and Enquiries for 1 year. At the end of this period, it will be deleted unless there is any special reason for keeping it.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
(b) We need it to perform a public task.
(c) We have a legitimate interest.
Information provided to Information Governance is held securely on our network. Only officers working within Commissioning and inspire administrators have access to these records.
We will not process your personal information outside of the European Economic Area (EEA).
Your individual rights are set out in law. Subject to some legal exemptions, you have the following rights:
- Right to be informed
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to data portability
- Right to object
- Rights in relating to automated decision making and profiling
If you would like to exercise your rights in relation to your personal information, or you feel that something has gone wrong with your personal information, you can contact us in either of the following ways:
By email: email@example.com
By telephone: 0191 424 6539
In writing: South Tyneside Council
Town Hall and Civic Offices
If you feel that the Council has not handled your information correctly you can contact the Information Commissioner's Office (ICO). The ICO is the Government's Independent Body responsible for overseeing data protection. In most cases the ICO will only review cases that have exhausted the Council's internal procedures.
The ICO's contact details are as follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. More information can be found on the ICO's website at www.ico.org.uk.