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Privacy notice: UK Community Renewal Fund (South Tyneside)

Contents

  1. Introduction
  2. Who we are
  3. What type of personal information do we collect?
  4. How do we collect personal information?
  5. Why do we collect your personal information?
  6. Who might we share your personal information with?
  7. How long will we keep your personal information?
  8. What is our legal basis for using your personal information?
  9. How do we keep your personal information secure?
  10. Is your personal information used overseas?
  11. What are your rights?
  12. Contact us

1. Introduction

This notice provides additional privacy information regarding the UK Community Renewal Fund and the invitation to submit project bids to South Tyneside Council.

We will keep our privacy notice under regular review and will advise you of any updates on our website.

This Notice was last reviewed in April 2021.

2. Who we are

For the purposes of Data Protection legislation, South Tyneside Council is the Data Controller.

The Ministry of Housing, Communities and Local Government (MHCLG) is a data controller for all UK Community Renewal Fund related personal data collected with the relevant forms submitted to MHCLG, and the control and processing of Personal Data. South Tyneside Council is a data controller, designated as a Lead Authority in relation to the Fund. The MHCLG Data Protection Officer can be contacted at dataprotection@communities.gov.uk

South Tyneside Council has been designated as a 'Lead Authority' in Great Britain for the UK Community Renewal Fund. The Council has been invited to run the local bidding process in our area and will operate as a joint data controller for all UK Community Renewal Fund related Personal Data collected with the relevant forms as part of this process, and the control and processing of Personal Data, where such applications are not submitted to MHCLG for consideration.

3. What type of personal information do we collect?

We may collect the following types of personal information:

  • Name
  • Address
  • Telephone number
  • Email address

4. How do we collect personal information?

Your personal data is being collected as an essential part of the UK Community Renewal Fund bidding process, so that we can contact you regarding your bid and for monitoring purposes. We may also use it to contact you about matters specific to the Fund.

We may collect your personal information in a number of ways, for example:

  • In writing - for example letter or email
  • Telephone calls
  • Online forms

5. Why do we collect your personal information?

Your personal data is being collected as an essential part of the UK Community Renewal Fund bidding process, so that we can contact you regarding your bid and for monitoring purposes. We may also use it to contact you about matters specific to the Fund.

6. Who might we share your personal information with?

As part of the process of selecting and processing UK Community Renewal Fund applications, the Council may share your application / personal data with relevant government departments including:

  • Department for Work and Pensions (DWP)
  • Her Majesty's Treasury (HMT)
  • Cabinet Office
  • Department for Education
  • Department for Business, Energy and Industrial Strategy (BEIS)
  • Department for Environment, Food and Rural Affairs (DEFRA)
  • Department of International Trade

The data may also be shared with contractors where they are used for appraisal or monitoring purposes, or to evaluate the programme. Where such contractors are engaged, their contract will set out what they are permitted to do with personal data.

At no time will your information be used or passed to others for marketing or sales purposes, or for any commercial use without your express consent.

7. How long will we keep your personal information?

If your bid is successful, your personal data will be held for up to two years from the closure of the bidding process. This is currently estimated to be July 2023. As part of the monitoring process, we will contact successful applicants regularly to ensure our records are up to date.

Should your bid be unsuccessful, your personal data will be help for up to two years from the closure of the bidding process, to ensure that it is available for any future monitoring by Government.

8. What is our legal basis for using your personal information?

To use your personal information there must be a lawful basis to do this, such as, through a contract, performing a public task or where there is a legal obligation. 

The Council and MHCLG will process all data according to the provisions of the Data Protection Act 2018 and the UK General Data Protection Regulation 2018 (UK GDPR) and all applicable laws and regulations relating to processing of Personal Data and privacy, including, where necessary, the guidance and codes of practice issued by the Information Commissioner and any other relevant data protection regulations (together "the Data Protection Legislation (as amended from time to time)"). The Data Protection Legislation sets out when we are lawfully allowed to process your data.

The lawful basis that applies to this processing is Article 6 (1) (e) of the UK GDPR; in practice, administration of Renewal Fund matters from start to finish is a task carried out in the public interest and under official authority vested in the Council and MHCLG - the data you supply in and within your application is necessary for the performance of this task

9. How do we keep your personal information secure?

The security of your personal information is important to us. The records we keep about you are secure and are confidential within the Council. The Council have a range of procedures, polices and systems to ensure that access to your records are controlled appropriately. Anyone who receives information from us is also under a legal duty to only use the information for the purposes agreed and keep the information secure and confidential.

10. Is your personal information used overseas?

We do not process your personal data outside of the UK

11. What are your rights?

Your individual rights are set out in law.  Subject to some legal exemptions, you have the following rights:

  • Right to be informed
  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights in relating to automated decision making and profiling

12. Contact us

If you would like to exercise your rights in relation to your personal information, or you feel that something has gone wrong with your personal information, you can contact us in either of the following ways:

By email: data.protection@southtyneside.gov.uk

By telephone: 0191 424 6539

In writing: South Tyneside Council, Information Governance, Town Hall and Civic Offices, South Shields, NE33 2RL

If you feel that the Council has not handled your information correctly you can contact the Information Commissioner's Office (ICO).  The ICO is the Government's Independent Body responsible for overseeing data protection.  In most cases the ICO will only review cases that have exhausted the Council's internal procedures.

The ICO's contact details are as follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. More information can be found on the ICO's website at www.ico.org.uk.

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