When invoicing for goods or services, suppliers must quote a valid Purchase Order (PO) Number on the invoice, in order to receive payment.
To help improve efficiency in our payment processes and to make sure that all payments are made to suppliers as quickly as possible, suppliers must make sure that they are provided with a PO number when accepting an order for goods or services.
Any invoice received without a valid PO Number will result in delays as it will not be processed and will be returned to the supplier unpaid.
I never quoted a PO number on my invoice and still got paid. Can I continue to do this?
No. South Tyneside Council's policy is to make sure all financial commitments are approved and recorded in purchasing systems in advance of the purchase being made.
Where can I get a Purchase Order (PO) Number from?
- Obtain a valid PO Number from your contact within South Tyneside Council who provided you with an instruction for the goods/service. Please note, the Corporate Procurement Service are unable to generate PO numbers.
- Please make sure you enter the PO Number on your invoice.
- PO Numbers will need refreshing for each financial year, this will be received by your South Tyneside Council contact.