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Safer School Bulletin April 2015

Policy Update:

Construction Design and Management 2015

"The Construction (Design and Management) Regulations 2015 (CDM 2015) came into force in Great Britain on 6 April 2015. They set out what people involved in construction work need to do to protect themselves from harm and anyone the work affects.

Whatever your role in construction, CDM aims to improve health and safety in the industry by helping you to:

  • sensibly plan the work so the risks involved are managed from start to finish
  • have the right people for the right job at the right time
  • cooperate and coordinate your work with others
  • have the right information about the risks and how they are being managed
  • communicate this information effectively to those who need to know
  • consult and engage with workers about the risks and how they are being managed

Health and Safety Executive: The Construction (Design and Management) Regulations 2015

Further details on how these will affect your role as Client when stepping outside of Asset Management control: Health and Safety Executive: A quick guide for clients on the Construction (Design and Management) Regulations 2015

Under CDM 2015, anyone who carries out a duty-holder role needs to have the "skills, knowledge, experience" and, where relevant, "the organisational capability" to carry out the role (or additional roles). Significantly, the word 'competence' is no longer used in the CDM guidance.  The words may have changed but as a Client you must still ensure that the Designer and Contractor you use - design, manage and build safely.  To ensure you fulfil part of your role as Client any Designer and Contractor you use must be assessed via STC PQQ or SSIP/CHAS and pass STAGE 1 of the assessment before a contract is awarded.  Once the Designer and Contractor have passed STAGE 1 they will need to pass STAGE 2 which includes how they are to manage the specific hazards in your school.

Help and advice is available from your Health and Safety Adviser

Accident and Violence Forms

The AR1 and V1 are merging into one form with additional questions to make it easier to complete all sections.  Furthermore, the AR2 and AR3 forms have also merged.  The new forms will be available on the Intranet with further guidance available by May 2015 the forms will also be available online if you prefer to complete a digital AR1/V1, AR2/3.

However, the incidents will continue to be reported as they are now, so there is nothing drastically changing.

Food Information for Consumers Regulations (EU)

Report of the Corporate Director of Children, Adults and Families

Purpose of the report

1. The Food Information for Consumers Regulations (EU) "FIC" will be enforced from December 14th 2014. This briefing note highlights the implications for schools, and actions required in order to comply.


2. It is estimated that between 5 and 8 % of children in the UK have a food intolerance or allergy. In the most serious cases an allergic reaction can cause death. The FIC regulations are designed to protect consumers from harm if they have a food intolerance or allergy by ensuring that all organisations providing food to the public publicise allergens in their recipes/products for sale. In order to publicise the occurrence of allergens in menus, food providers must first identify where any of the 14 most common allergens are present.

3. The 14 most common allergens, and those which must be publicised, are: milk, egg, gluten products, soya, sesame, peanut, tree nut, lupin, celery, mustard, fish, crustacea, mollusc, sulphites, and any products that are derived from this list.

4. South Tyneside Council Catering Services undertakes annual training in allergy awareness for senior kitchen personnel. The catering team is managing special diets for an increasing number of children who have food allergies, with support from local dieticians.

5. The Council's school meals web page features information to parents/carers with regard to food allergies and by September 2014 a comprehensive allergy information summary will be distributed to schools for display, websites and distribution to parents. With the introduction of each new school menu cycle the allergy alert "matrix" will be updated.

Recommendations to schools:

6. It is recommended that:

  • In order to comply with the FIC regulations, if you provide catering other than lunch e.g. breakfast club, tuck shop, and after-school snacks, you will need to make sure that allergen information is available to parents/and at point of sale/delivery. If you would like support with this please ask.
  • Consideration be given to allergy awareness training for Lunch Time Supervisory Assistants (SA staff). This training can be delivered by the Council's catering team free of charge.
  • Schools report all food allergies and intolerances to the catering team as soon as possible, and before any meal is served to the child, so that a personalised risk assessment and staff training can be undertaken by a catering officer to ensure pupil safety. In some cases it will be necessary for a dietician to be involved with menu planning, with input from parents/carers.
  • Schools provide a current photo of pupils with food intolerances and allergies so that kitchen staff can easily identify those children requiring a special meal (note that photos will need to be updated annually in most cases) This is especially important because there can be changes in kitchen personnel.
  • Where possible, an SA accompanies younger children with serious allergies to the food service counter; this offers an extra assurance that the child will not be served food that could be harmful.

7. For more information and advice please contact Elizabeth Luke, Catering Services Manager.

Helen Watson

Corporate Director of Children, Adults and Families


School governors fined after pupil is severely injured by shot put

"The governors of a boys' school in Tonbridge, Kent have been prosecuted after a 14-year-old pupil was severely injured when he was hit by a shot put thrown by another boy. The pupil suffered life-threatening injuries and needed emergency brain surgery on a fractured skull. He has now returned to school but his injury has resulted in a permanent indentation at the base of his skull.

The incident happened during a routine multi-sport PE lesson at The Judd School in Tonbridge on 20 June 2014. The pupil had left a triple jump area and was standing on the edge of the shot put landing zone to check a friend's throw when he was struck on the back of his head by a shot.

HSE investigated and identified the school had not adopted measures in its own risk assessment and PE guidance on multi-event lessons had not been followed.

Sevenoaks Magistrates were told on 24 March that there were 24 boys in the lesson, divided into six groups and taking part in hurdles, long jump, triple jump, javelin, discus and shot put. It was a lesson format used regularly at The Judd School and the pupils had participated in similar lessons in previous years.

The six sports were spread across the field but the end of the landing zone for the shot put was only about three metres from the end of the triple jump sand pit, where the 14-year-old was competing.

When the whistle blew to mark the end of the session, he left the triple jump and went to the shot put to see how far his friend had thrown. At the same time, another pupil was completing his throw, turning as he did so he was facing away from the zone.

The shot hit the pupil on the back of the head, causing a severely fractured skull and internal swelling. He was in hospital for nearly a month but was able to return to school the following term.

The court heard the teenager is no longer able to take part in some contact sports and may suffer longer-term issues.

HSE found the school had carried out a risk assessment for PE lessons. However, although it had referenced the guidance by the Association for Physical Education, it did not follow their recommendation that such lessons be restricted to a maximum of four sports with only one to be a throwing event.

The school's inclusion of six sports with three throwing events, had significantly increased the risks to pupils, as had the proximity of the triple jump pit to the shot put landing zone.

The Governing Body of The Judd School, Tonbridge, Kent, was fined £10,000 and ordered to pay £1,375 in costs after admitting a breach of section 3(1) of the Health and Safety at Work etc. Act 1974. Magistrates agreed with HSE that the safety breach had been 'substantial'

After the hearing, HSE inspector Kevin Golding said: "By not adopting the measures identified in their own risk assessment, The Judd School put pupils at serious risk leading to a 14-year-old boy being struck by a shot put and suffering life-threatening injuries. It was a horrifying incident for him and his family and, of course, the rest of the pupils and the school itself.

"While he is thankfully back at school, he will have to live with the consequences of the incident for the rest of his life.

"It is vitally important that schools review their risk assessments for all PE lessons, but in particular for multi-sports lessons, to check that they are safe."

SHP online: School governors fined after pupil is severely injured by shot put

Help and Feedback

If you have any questions about the issues raised or if I can help in any other way, please do not hesitate to contact me.

I also welcome your feedback on this bulletin and any key topics you would like to see in the next edition.

Further information

Health and Safety Executive: The Construction (Design and Management) Regulations 2015

Health and Safety Executive: A quick guide for clients on the Construction (Design and Management) Regulations 2015

SHP online: School governors fined after pupil is severely injured by shot put


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